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HOSTPOS for School & Institutions - Hostpos

HOSTPOS for School & Institutions

HOSTPOS products that should be used in a school or university:

  • HostPoint: This is a HOSTPOS touch screen till and forms the central part of any HOSTPOS System for a school or a university.
  • HostAbacus: This is the central brain of an HOSTPOS system for schools. It handles the join between the tilling system, school office, school database, internet and online payment processors.
  • HostOffice: This is optional HOSTPOS software than can be run on the back office or home pc and allows you to get extended reports over the standard tilling reports, better stock control and full product file maintenance.

HostAbacus can import existing customer information and pictures from the School database system, e.g. Sims or Pass, resulting in no unnecessary duplication of data entry. It integrates directly with online payment processors such as ParentPay and WisePay and can upload detailed information about each pupil’s historical purchases allowing parents to control what their children are spending their lunch money on, it also finely controls free meal allowances. With break and day time spend limits to prevent children from over spending on snacks and short term overdrafts to ensure children with no balance are not left without food. It has a large suite of reporting capabilities including free meal usage reports, which allow the caterers to easily make their claim from the LEA, and full pupil sales analysis reporting.

The HostPoint touch screen HOSTPOS system is installed at all till points in the canteen. This controls the actual sale of products to pupils who can be logged onto the system by various means including magnetic cards, contactless smart cards, biometrics, name or number. The system validates the pupil by showing an on screen picture to the canteen staff as they process the sale. Staff and visitors are also handled including correctly managing the VAT content.

Benefits to Parents

  • Easy payment options; internet, paypoint, cheque or cash
  • Can monitor what their children spend their money on Lunch money can only be spent at school with limits set per break or day
  • No longer have to find dinner money change each day or week
  • Overall peace of mind

Benefits to Pupils

  • There is no difference between free and paid meal pupils
  • Sign on using biometrics, cards, name, number
  • Warnings and restrictions for certain products e.g. allergies
  • Backup procedures in the event of a forgotten card
  • Reduced queuing time at the till
  • Balances are stored centrally, not on the card, so money cannot be lost Wall mounted revaluer units allow pupils to credit their account without visiting the office

Benefits to the Caterer

  • Increase in school meal uptake raising additional income
  • Fast and more efficient throughput of students/staff
  • No cash on site reducing the opportunity for theft
  • Prepaid system meaning that the money is paid upfront
  • Correct automatic VAT handling and reporting for pupils/staff
  • Very simple intuitive user interface requiring no technical or PC knowledge
  • All the benefits of a modern HOSTPOS system e.g. stock control, accurate price control, analysis reporting

Benefits to the School & Institution

  • Correctly handles visitors, school and temporary staff and new pupils
  • Lost/stolen cards can be quickly blocked and transferred to a new card
  • Customer identity is confirmed by an on screen picture
  • Free meal usage reporting for LEA
  • Detailed sales history drill down by customer
  • Promotes healthy eating
  • Provides an overdraft facility to allow any student who has run out of money to eat while enabling collection later

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